Pre-Conference Workshop

Pre-Forum ‘End-to-End Supply Chain’ Master Class

Sep 26, 2016 9:00am – 4:30pm

Speakers

Julia Cooper
Imports Compliance Manager, International Supply Chain Imports
Boots (UK)

Frank Gretter
Head of Export Control
Nokia (Germany)

Day 1 - Tuesday, September 27, 2016

8:00
Registration and Refreshments
9:00
Opening Remarks by Chair
9:15
The Brexit PanelWhat Areas of Your Current Export Control Compliance Strategy are Affected and How to Prepare for the Worst Outcome for Your Organisation
10:00
Government Roundtable Export Licensing: Keeping up with the Changing Requirements and Expectations of Licensing Authorities
11:00
The Review of the European Export Control Policy: Comments on the Proposed Rules and Related Challenges
11:30
Morning Refreshments
12:00
US and EU Iran Sanctions: How to Maximise From the Lifting of Sanctions Whilst Avoiding Related Pitfalls
1:00
Networking Luncheon
2:15
Export Compliance Programmes: Optimum System and Processes to Meet Multijurisdictional Export Control Regimes
3:15
Unlicensed Exports: How to Self-Disclose Exports to Multiple Authorities
4:00
Afternoon Refreshments
4:15
Break Out Sessions
4:16
» Stream 1: Aerospace and Defence How your Trade Controls and Compliance Programmes Can Support your Business Plans
4:17
» Stream 2: Chemical Mitigating the Risks of Restricted Chemicals
4:18
» Stream 3: Software and Technology Demystifying Encryption Classification, Software of US Origin, the Cloud and Technology Controls
4:19
» Stream 4: Oil & Gas Leading Companies Discuss Doing Business in Sanctioned Countries: Reviewing the Financial Impact and Key Updates on New Measures
5:15
Forum Adjourns with a Networking Drinks Reception

Day 2 - Wednesday, September 28, 2016

8:30
Morning Refreshments
9:15
Opening Remarks from Chair
9:30
Cyber Security and Export Controls: Protecting your Data and Variances for Specific Processes
10:00
Risk Assessment Strategies: Implementing an Integrated Risk Based Approach Preventing Export Control Violations
11:15
Morning Refreshments
11:45
The Product Classification Matrix: Reviewing and Adopting the Correct Classification under a Fast Evolving Regime
12:15
Networking Luncheon
1:45
Customer Screening: Red Flag Indicators, Knowing your Customer and what their Business is Involved in
2:30
Afternoon Refreshments
3:15
US Department of Commerce Keynote Address US Export Control Reform: Where are We Now and What’s Coming Up
5:00
End of the Conference

Day 1 - Tuesday, September 27, 2016

8:00
Registration and Refreshments
9:00
Opening Remarks by Chair

Adela Deaconu
Director Corporate Export Controls
Philips Group Legal (Netherlands)

Carmen Fellows
Senior Director, Global Trade Compliance
DRS Technologies, a LEONARDO Company

9:15
The Brexit PanelWhat Areas of Your Current Export Control Compliance Strategy are Affected and How to Prepare for the Worst Outcome for Your Organisation

Carmen Fellows
Senior Director, Global Trade Compliance
DRS Technologies, a LEONARDO Company

Chris Chew
Head of Policy
Department for international Trade (UK)

Mark Bromley
Co-Director
Stockholm International Peace Research Institute (Sweden)

This new panel will discuss the different faces of Brexit and what they mean for your internal export controls policies. The expert panellists will gather a list of obvious and non-obvious areas likely to be affected as well as key questions all export controls officers have in mind. These questions will set the pace of the different topics to be discussed throughout the event. Some of the discussion points include:

  • What will be the jurisdictional scope of the EU Export Controls vs. UK Export Controls — which law will govern and in which situations?
  • How the EU principle of the “free movement of goods” between the EU and no licenses required within the EU will be impacted
  • Will licenses now be required for exports from EU member to UK and exports from UK to an EU member?
  • If there is a change, will current licenses be grandfathered and, if so, for how long?
  • Will a general license be necessary for dual use goods, previously not requiring an approval because they were considered transfers within the EU member states?
  • What would be the costs involved and what resources would be needed?
  • Brexit timetable: What should you be doing today?

10:00
Government Roundtable Export Licensing: Keeping up with the Changing Requirements and Expectations of Licensing Authorities

Etienne Paris
Directorate General for International Relations and Strategy, Directorate for Defense Strategy, Counter Proliferation and Strategic Foresight
Ministry Of Defence (France)

Adela Deaconu
Director Corporate Export Controls
Philips Group Legal (Netherlands)

Chris Chew
Head of Policy
Department for international Trade (UK)

Juergen Boehler-Royett Marcano
Swiss State Secretariat for Economic Affairs SECO
Head of Export Controls/Dual-Use Licensing, (Switzerland)

Signe Flege
Team Leader, Global Trade and Security
Danish Business Authority (Denmark)

Lotte Bruynen
Policy Officer, Strategic Goods Control Unit
Flemish Department of Foreign Affairs (Belgium)

  • How European and Swiss licensing authorities review the requests for exports to Iran and other countries within that level of risk
  • Where do licensing authorities place more scrutiny
  • What is the current application procedure in each member state and does it vary
  • How to effectively manage time during the licensing stage
  • How licensing authorities classify a product
  • How to obtain a dual use license when exporting to sanctioned countries
  • What are the expectations from licensing authorities
  • How companies can efficiently co-ordinate with each licensing and customs authority to effectively control each export
  • How does the e-licensing online process look and when will it be fully implemented by each member state

11:00
The Review of the European Export Control Policy: Comments on the Proposed Rules and Related Challenges

Mark Bromley
Co-Director
Stockholm International Peace Research Institute (Sweden)

11:30
Morning Refreshments
12:00
US and EU Iran Sanctions: How to Maximise From the Lifting of Sanctions Whilst Avoiding Related Pitfalls

Kostas Katsoulis
Director, Global Trade
CardinalHealth (Switzerland)

Lindsay Meyers
Co-Managing Partner
Venable LLP (USA)

Carmen Fellows
Senior Director, Global Trade Compliance
DRS Technologies, a LEONARDO Company

1:00
Networking Luncheon
2:15
Export Compliance Programmes: Optimum System and Processes to Meet Multijurisdictional Export Control Regimes

Moderator

Adela Deaconu
Director Corporate Export Controls
Philips Group Legal (Netherlands)

Speakers

Kaoru Okada
Export Control Global Head
RENAULT NISSAN (France)

Stefano Spano
Trade Compliance Coordinator
AgustaWestland Trade Compliance (UK)

Markus Bickelhaupt
Nokia GTM Development Manager
Nokia (Germany)

  • Demystifying the restrictive measures of regulations: where are the similarities and differences amongst different member states, the US and where your company is operating
  • How can you practically comply with the regulation alongside other applicable regimes
  • How to put a system in place to ensure you are fulfilling all the minimum content requirements
  • Building a trade compliance framework: An insight into multinationals Trade Compliance Internal Controls Programme (‘ICP’)
    • Global ICP approach and ICP manual complimented by regional/national documents
    • Industry best practice approach: framework based on COSO standard
  • How to create a framework within your import and export compliance area to maintain your company’s trade compliance
  • Installing your company’s trade compliance governance, including:
    • Risk management
    • Identification of issues
    • Implementation support
    • Auditing assessment
    • Identifying new risks
  • What will the new Dual-Use Regs look like in practice: How are companies going to interpret and implement this

3:15
Unlicensed Exports: How to Self-Disclose Exports to Multiple Authorities

Roberto Soprano
International Trade Counsel EMEA
Huntsman (Belgium)

Fabienne Vermeeren
Regional Director Europe
White & Case (Belgium)

Heather Sroka
Senior Legal Counsel
AkzoNobel (Netherlands)

  • What are the different ways to disclose an unlicensed export
  • Dealing with potential disclosures under multiple regulatory regimes
  • Handling voluntary disclosures when you have to disclose in the US and EU
  • Mitigation when disclosing to one jurisdiction before the other
  • How do multinationals approach multi-jurisdictional disclosure: what is the approach and what is public information

4:00
Afternoon Refreshments
4:15
Break Out Sessions
4:16
» Stream 1: Aerospace and Defence How your Trade Controls and Compliance Programmes Can Support your Business Plans

Mark Bromley
Co-Director
Stockholm International Peace Research Institute (Sweden)

Petar Ljujic
Senior Trade Compliance Manager
Esterline (Belgium)

  • What are the typical challenges for the aerospace and defence industry from a Trade Controls Perspective
  • How political and economic factors have an impact in terms of the risks
  • Combining the business side and having trade controls to support that
  • Understanding and addressing the commercial risks that translate into trade control risks
  • Where are further investments being made: military or civil aviation?
  • Adopting your compliance programmes because you are now dealing with different customers

4:17
» Stream 2: Chemical Mitigating the Risks of Restricted Chemicals

Roberto Soprano
International Trade Counsel EMEA
Huntsman (Belgium)

  • Explosive precursors eu commission
  • Classification: determining the physical properties of your product, material, shape, volume, appearance, CAS-number …
  • Restrictions: The main restrictions for trading chemicals
  • Actions: mitigating the risks when exporting chemicals
  • Best practices in the chemical industry related to trade controls: dealing with supervisory authorities

4:18
» Stream 3: Software and Technology Demystifying Encryption Classification, Software of US Origin, the Cloud and Technology Controls

Jeremy Otis
General Counsel
Eniram Oy (Finland)

  • Under which jurisdictions is encrypted material not considered to be export controlled when ‘in the cloud’?
  • When do export controls kick in for encrypted data?
  • How to best protect encrypted data through the use of technology
  • What are the new restrictions on strong encryption with rogue states, such as Syria and Iran
  • What extraterritorial application does US export control laws have on the EU
  • How do export control laws apply to export and re-export of goods and technology from the US

4:19
» Stream 4: Oil & Gas Leading Companies Discuss Doing Business in Sanctioned Countries: Reviewing the Financial Impact and Key Updates on New Measures

Antonio Ciavatta
Senior Counsel – International Trade Compliance
GE Oil & Gas (Italy)

  • The types of sanctions and the relevance of this to your industry
  • How to ensure your company’s legal analysis is current
  • How are all applicable jurisdictions evaluated amongst various regimes
  • What should your company’s reputational concerns be
  • How to communicate effectively within your company when reporting to senior level management:
    • Designating focal points and escalation processes
    • Periodic team calls
    • Training
    • Promptly messaging distribution lists …
  • What are the prohibitions in dealing with EU designated parties and US specially designated nations
  • How to introduce extra internal checks when considering projects for oil exploration or production from deep water arctic offshore or shale oil projects

5:15
Forum Adjourns with a Networking Drinks Reception

Day 2 - Wednesday, September 28, 2016

8:30
Morning Refreshments
9:15
Opening Remarks from Chair

Carmen Fellows
Senior Director, Global Trade Compliance
DRS Technologies, a LEONARDO Company

Adela Deaconu
Director Corporate Export Controls
Philips Group Legal (Netherlands)

9:30
Cyber Security and Export Controls: Protecting your Data and Variances for Specific Processes

Jeremy Otis
General Counsel
Eniram Oy (Finland)

  • What are the categories of technology under surveillance, enforcement, intelligence, internal protocols, equipment for security and stability
  • What new controls have currently been agreed on surveillance, hacking software and cryptography
  • What license do you need to obtain for shipments covering technologies overseas
  • What can you do mitigate cyberespionage campaigns aimed at stealing sensitive documents from your company, government agencies and think tanks
  • Where to store and how to protect your technical data from access by non-approved persons, for example securing your server, router and backing up media
  • How specific processes vary under different user requests to one of the controlled goods systems
  • How to deploy data transmission and data vetting requests

10:00
Risk Assessment Strategies: Implementing an Integrated Risk Based Approach Preventing Export Control Violations

Clare French
Export Control Manager
Hitachi Europe (UK)

Carmen Fellows
Senior Director, Global Trade Compliance
DRS Technologies, a LEONARDO Company

Rudi Du Bois
Logistics Manager Customs and Trade Compliance
DuPont (Belgium)

  • Detecting suspicious information early on in the transaction process to improve risk assessments, avoiding risky procedures
  • How to identify:
    • A violation of export control laws and regulations
    • An investigation by the national licensing authority; or
    • A report by the media regarding any company transactions
  • Handling all international areas from a compliance perspective:
    • Common procedures
    • Implementing best practices
    • Ease of auditing and Board-Level monitoring
    • Increased visibility for compliance
  • Conducting further enhanced due diligence on supply chain management and controls

11:15
Morning Refreshments
11:45
The Product Classification Matrix: Reviewing and Adopting the Correct Classification under a Fast Evolving Regime

Zen Verdickt
Technical Compliance Officer, Strategic Goods Control Unit
Flemish Department of Foreign Affairs (Belgium)

  • What are the Export Control Classification Number (‘ECCN’) categories on the Commercial Control List (‘CCL’) and how are they subdivided into categories
  • Determining where your product is going, who the end user is and the end use
  • Ways to classify your products for export controls and weighing up the pros and cons of:
    • Going to the source
    • Self-classification
    • Requesting an official classification from BIS
    • Relying on your product vendor …
  • What if your product does not fit the parameters of any ECCN on the CCL
  • Reviewing your product matrix when there is a revision of the regulations against multiple control lists

12:15
Networking Luncheon
1:45
Customer Screening: Red Flag Indicators, Knowing your Customer and what their Business is Involved in

Stefano Spano
Trade Compliance Coordinator
AgustaWestland Trade Compliance (UK)

Nicholas Richards-Bentley
EAME Trade Affairs Officer
Syngenta (Switzerland)

  • What must all potential customers, new customers and existing customers have to do in order for your company to remain compliant
  • What must be obtained when a company is found on a Denied Party List
  • When and how often should you review the activities of your customer
  • Picking up red flags that may indicate your export could be destined for an inappropriate end-use, end-user, or destination raising suspicion about an enquiry or order, i.e. where the customer is:
    • Reluctant to offer information, is evasive or unclear
    • Unfamiliar with your product’s performance characteristics but still wants your product
    • A military or government research body…
  • What do you do when your customer is on the Denied Party List, what approvals would you need and who must you contact before progressing any further
  • What are the risks of doing business with a denied party and how can you mitigate this

2:30
Afternoon Refreshments
3:15
US Department of Commerce Keynote Address US Export Control Reform: Where are We Now and What’s Coming Up

The Honourable Kevin J. Wolf
Assistant Secretary for Export Administration
U.S. Department of Commerce (USA)

5:00
End of the Conference