Advanced Forum on Customs Compliance

Get goods through customs quickly and efficiently, pay the correct duties and avoid violations

Tuesday, November 08 to Wednesday, November 09, 2011
The Rembrandt Hotel, London, UK, London
Conference Day One: Tuesday 8th November 2011

8:30 Coffee and Registration

8:45 Opening Remarks and Welcome by the Co-Chairs

Mark Corby, Director of Trade Compliance, EMEA
Invensys (UK)

J. Mike Bing, Customs COE Leader Europe,
GE Corporate GBS Organization (The Netherlands)

9:00 Customs Classification: How to Classify Items Correctly on the First Attempt

Petra Mogyorosi, Trade Compliance Specialist
Mitsui & Co., Ltd.(UK)

Susan Morley FCILT, International Trade Logistics Manager
Asprey, (UK)

Franz Haegele, Manager Customs, Import, Transport
Sigma Aldrich (Germany)

  • Best practices for classifying items: what factors need to be considered when classifying items
    - what exactly is the product that you are classifying (i.e. is it a tube that makes up part of a bike, or is it a bike, or could it be classifi ed as either?)
    - what is the item’s make-up
    - what is its function?
    - how will the classification that you choose effect your customs duty?
  • Classification across departments (including; research and development, engineering, and design): getting the correct information from different departments within your organisation in order to efficiently and accurately classify products
    - how to train colleagues on customs classifi cation principles so that you can work together when classifying products
  • Overcoming the challenges of classifying products as a reseller
  • Classifying items that fit into more than one category in the tariff codes: how to use the rules listed in the tariff codes for determining the best classification
  • Overcoming the challenges of classifying combined products such as scanner/printer/fax machines
  • How to classify new and unique products that are not covered on the tariff codes
  • Working with multiple Binding Tariff Agreements (BTI) for an item: how to encode more than one BTI for a product into your internal systems without causing disruptions throughout the system
  • Avoiding unnecessary risks: why you should not leave the task of customs classification to your freight forwarder
  • Risks of incorrect customs classifi cation: what are the potential consequences for getting it wrong?
    - civil and criminal liabilities
    - tax offences
    - fines
    - jail time in situations of tax fraud

CASE STUDY: Classifying an item that fi ts into more than one category

10:30 Morning Refreshments

11:00 Overcoming the Hurdles of the AEO Application Process: Surviving the Increased Scrutiny by Customs Authorities

Daniel Broekhuizen, General ManagerInternational Tax
and Internal Audit Division, Toyota Motor Europe NV (Belgium)

Phil Challen, Customs Leader, Europe, GE International (UK)
Bob Ellison, Director of Global Trade EMEA, Cardinal Health (UK)

Ian Simmonds, Global Director of Logistics and Trade
Compliance, Wolseley (UK)

  • How to prepare your company for the AEO application process: ensuring that you have all the necessary internal systems in place
  • Management buy-in: why getting this prior to your AEO application is crucial
    - how to sell AEO within your company by showing how the AEO will benefi t your organisation as a whole
  • Meeting with customs officials before beginning the AEO application process: why this is essential for obtaining certification
    - what information should you prepare prior to this meeting?
  • Meeting Customs standards for fulfi lling the requirements of Sections 3 and 4 accounting, logistics and financial solvency
    - what can companies do to prepare in advance?
    - how to get access to confidential files
  • How to pass section 5 safety and security: what measures you must have in place to meet Customs requirements
    - what do the Customs authorities consider when assigning the level of security needed for the level of risk
    - how does the required level of security vary by company and industry?
  • What is Customs looking for during the safety and security assessment?
    - to what extent does employee access to the site need to be secured?
    - what is the level of security required for visitors to the site?
    - who is permitted to have access to the shipment packing area?
    - what documentation will you be expected to maintain?
  • Applying for an AEO when using subcontractors: what impact will this have on your AEO application
    - how does the level of each party’s contractual liability effect the AEO application
  • Avoiding pitfalls: why some companies fail the application process Best practices for becoming an AEO: how four companies succeeded in becoming AEOs

12:00 Keynote Address: International Trade Single Windows

John Nightingale, Higher Offi cer, Excise, Customs,
Stamps & Money, H M Revenue & Customs (UK)

  • What progress has the European Union made in establishing a single window
    - when will the single window be up and running?
    - identifying where the supply chain starts
  • What single window developments have been made with the WCO and other administrations?

12:30 Networking Lunch

2:00 Conducting an Effective Internal Customs Audit: Fine Tuning Your Approaches in Order to Manage AEO Audits

Paul Grimshaw, Customs & Trade Compliance Manager
BAE Systems (Operations) Ltd

Bruno Fransman, Global Customs Compliance Director
Honeywell (Belgium)

Tamas Nietsch, Customs and Trade Compliance Leader
Flextronics (Hungary)

Fabienne Vermereen, Senior Trade Adviser, International
Trade Practice, White and Case (Belgium)

  • How to prepare for an audit: factors to consider when undergoing customs audits
    - what are you looking to achieve through your audit?
    - what information do you need to disclose?
    - how far back does this information need to go?
  • Choosing the standards for benchmarking your audit: what factors you need to consider
  • What are the essential differences in preparing a standard audit and an AEO audit?
  • Undergoing an AEO audit: how to prepare for a holistic audit approach
  • Key steps to take when preparing your supply chain and internal security procedures for the in depth level of scrutiny of an AEO audit
  • Gaining access to confi dential data concerning internal security measures and fi nancial information
  • Engaging with Customs: how Customs can help you to pass your AEO audit
    - making the most out of pre-audit preparation appoints: what questions you should be asking during your meetings
    - ways that Customs can provide guidance on the gaps within your system
  • What the inspectors are looking for: to what degree will the inspectors look into your internal systems and what standard of quality are they expecting to see during the AEO audit

Case Study: How to overcome the challenges of preparing your organisation for an AEO audit

3:30 Afternoon Refreshments

4:00 After Obtaining Your AEO Certification: How to Protect Your Status and Make the Most of Your Benefits

Tim Cornell, National Manager, International Trade
Development Liaison Offi cer (ITDLO) Team, HMRC (UK)

Mark Corby, Director of Trade Compliance, EMEA
Invensys (UK)

Steve Hudson, International Trade Manager
GE Healthcare (UK)

  • Protecting your AEO status: how to avoid losing your certification
  • What happens when customs officials find you to be in breach after you’ve obtained your AEO certification
    - how withdrawals, revocations and suspensions work in practice
  • When and how can you appeal against AEO withdrawals, revocations and suspensions?
  • What are the consequences of a withdrawal for the AEO and for members of the AEO supply chain?
  • Advantages of being an AEO: what benefits are AEO companies receiving?
  • Future strategies for more AEO benefits: what benefits are anticipated for AEOs in the upcoming years?
  • Applying for and renewing Simplified Customs Procedures and Customs Freight Simplified Procedures (CFSP): how being an AEO will make this easier for your company
  • Importing into Member States: how AEO status in one Member State can make this process easier when importing into another Member State
  • International benefits: what is the future outlook of mutual recognition agreements?
  • Key similarities and differences between C-TPAT and AEO requirements
    - what is the future outlook for the US accepting the AEO in lieu of C-TPAT?

5:00 Conference Adjourns